Suggestions to Choosing Your Own Event Venue
Part of the reasons event planners find it so tough to secure the event venue that is right is simply because they are not aware of the right questions to ask. Follow with this checklist for optimal results.
Who is your target audience and what’s the guest list dimensions?
Before coming up with a short-list of event venues to look at know how many will be able to attend from the people which you will invite. You will need to make sure that your venue can accommodate your guest list and is acceptable for the audience.
Use a hotel partition or a partition, in case your event venue is too large for your event.
In case your event is by invitation only, ask that your attendees RSVP by printing it on their invitation cards, however you should be aware so that you may need to follow up with a phone call since not so many individuals do respond. RSVP is a French acronym which implies ‘please respond’.
Know about how to cater to your target audience
Understanding the demographics of your audience is very Important to the selection of your event venue. As an example, know what they’re accustomed to, their average earnings, what their likes or dislikes are etc. If your crowd is a bunch of CEOs, your site should reflect their preferences and needs.
What’s suitable for your guests?
Settling for an event venue place that is close to your guests’ residence or work place frequently is a reflection on the number that are expected to attend. One critical element is transport and alcohol intake. You don’t want your guests to drink and drive so offer free transportation options available upon completion of the event so that each one of them get home safely or ensure taxis readily available when people leave the venue.
Keep your eyes on the weather and adapt your needs accordingly. For example, Have umbrellas or tents meant for an outdoor event, if it’s supposed to rain and you’re the one coordinating the event.
Venue experience and expertise
Before choosing to hire a venue for the event, ask from them a list of previous event that they took a part in organizing, so you can observe the wide variety of design options, inquire to see images of these events, and ask references. You may want to speak to some of the employees as well to ascertain what expertise they have and how friendly and accommodating they are. If necessary, discover the ratio of servers to guests, in addition to what they’ll wear throughout your event, and whether or not they could or will operate over-time.
You need to know what the occasion venue will help you With and what you have to get ready for, that’s tear-down, setup or decorating. The more behind-the-scenes logistics you have, the better.
Walk around outside the venue, too, and assess for possible noise problems, is decorating required beyond the venue, possible dangers and parking or drop-off factors for limousines, buses, or taxis.